Land use planning —
supercharged with AI.
Plandia.ai is a fully-fledged project management platform built specifically for P&Z, ARC, IWWA, and ZBA workflows. AI fills out your application forms, every task can be tied to the hearing it has to be ready for, and templated workflows turn a Special Permit into a working schedule in seconds.
Everything land use firms actually need.
Generic project tools don't know what an IWWA hearing is. Plandia does.
Full project management
Intake, files, hearings, tasks, dependencies, and Gantt — one record per application from pre-app to construction.
AI form filling
Drop a survey or zoning report. Plandia extracts parcel ID, zone, lot area, FAR, overlays and pre-fills your project record.
AI assistant
Ask the in-app assistant to add hearings, update municipalities, or summarize a project — it acts on your firm's data, not just chat.
Hearing calendar
Month and list views for P&Z, ARC, IWWA, ZBA and custom hearing types — color-coded and tied to projects.
Templated workflows
Build once, apply to every Special Permit or Site Plan. Tasks attach to the right hearings and get realistic due dates.
Application checklists
Track every document needed for an application from Needs Review through Revise, Tentative Approval, and Final Approval.
Hearing-linked tasks
Link any task to a hearing. The Gantt and Timeline group everything around the meeting it has to be ready for.
Capacity planning
Admin-only forecast of team workload weeks into the future. See who is overbooked before you take the next project.
AI Project Planner
Connect Office 365 and Read.ai. Plandia scans your sent mail and call summaries for commitments — "I'll send revised drawings by Friday" — and proposes tasks anchored to the right hearing.
From pre-app to approval — without the spreadsheet.
- 01Intake in seconds
Create the client, site, and project. Or let AI extract it from a survey or zoning report you drop in.
- 02Apply a template
Pick the right Special Permit or Site Plan template. Tasks attach to your scheduled P&Z, ARC, or IWWA hearings with realistic due dates.
- 03Work the schedule
Manage the project on a Gantt where tasks group under the hearing they have to be ready for.
- 04Run to approval
Track submittals, notice mailings, and decisions. Print a project report with overview, schedule, and timeline at any time.
See every task and hearing on one schedule.
Each project has a built-in Gantt that shows tasks, hearings, and decisions in one view. Tasks linked to a hearing roll up under it so you always see what has to happen before each commission meeting.
- Hearings rendered as milestones
- Tasks grouped under their linked hearing
- Status colors match your firm's task workflow
P&Z, ARC, IWWA, ZBA — color-coded and tied to projects.
Subscribe to municipality ICS feeds or add hearings manually. Filter by municipality, switch between list and month view, and click through to the project in one tap.
- Month and list views
- Per-municipality color coding
- ICS subscriptions for town calendars
The whole firm's pipeline, grouped by hearing.
The Timeline view shows every task and hearing across every active project. Tasks cluster around the hearing they're linked to, so you can see at a glance where the next deadline crunch is.
- All projects in one timeline
- Tasks grouped above and below their hearing
- Drag the date window to plan ahead
Know who is overbooked before you take the next project.
Plandia tracks the estimated hours on every assigned task and compares them to each teammate's daily capacity. Admins get a weekly load chart and a per-member utilization table — and the same signal feeds template-apply, so suggested hearings are ranked by which dates the team can actually hit.
- Weekly load vs capacity, 4 to 26 weeks out
- Per-member utilization with overbooking flags
- Used to rank hearing suggestions when applying a template
Progressive per-seat pricing.
Pay less per seat as your firm grows. Unlimited projects, hearings, files, and AI form-fills. 14-day free trial — no card required.
Have a larger team or special requirements?
Tell us about your firm and we'll set up a working session — walk you through Plandia, scope a rollout for your team, and answer any questions on pricing, security, or onboarding.
- Custom onboarding for firms of 10+ planners
- Volume pricing and annual billing
- Migration help from spreadsheets or other PM tools
- Direct line to the Plandia.ai team